Tag Archives: ACC

Important vs Urgent

I feel fortunate and blessed to have created a work-style and life-style that supports a flexible schedule, but the past couple of months have been a whirlwind of guests and travel that has my head spinning . . . and my “to do” list expanding by the day.

The past couple of weeks I’ve been feeling pretty darn guilty about all the stuff I’m not getting done.  Some of it is personal, but much of it involves things I really, really want to accomplish to support my business and clients.  After beating myself up a bit, I revisited the Urgent vs Important grid (thank you Stephen Covey!) to help me through the “what to do now” decision process.

Important & Urgent: Things that really, really need to be dealt with right now (house on fire, etc.).

Important & Not Urgent: Things that need to be done, but don’t need to be done right now (long-term planning, etc.).

Urgent & Not Important:  Things that probably never need to be dealt with, but take up our precious time (telemarketer calls, etc.)

Not Urgent & Not Important:  Not only do these things not have to be done right now, chances are they don’t need to be done at all (watching videos of dancing cats on Youtube, etc.)

With the limited amount of time I’ve had in my home and office the past couple of weeks, here’s how I broke down a few of the outstanding items on my “to do” list:

  1. Pay bills:  Important & Urgent
  2. Complete coaching homework required for certification: Important & Urgent
  3. Listen to teleclass before it expires: Important & Urgent
  4. Ironing:  Important & Not Urgent
  5. Office Filing: Important & Not Urgent
  6. Unsubscribe from unwanted e-mails: Important & Not Urgent

I generally don’t put Not Important stuff on my “to do” list, so two of the categories were easy to eliminate.

Granted, there were a lot of other things on my list, but these represented hours worth of things I wanted (not needed) to do.  The result:  #1-#3 got done; #4-#6 will be saved for another day.

Suffice to say, with my list prioritized, I’m feeling much better about getting the important stuff done, leaving the other “not urgent” things to be tackled at another time and focusing on being thankful that I have the ability to spend time and energy traveling and enjoying our guests.

How do you prioritize your “to do” list?

 

Cindy Jobs, COC, ACC

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National Association of Productivity & Organizing Professionals, Seattle Chapter Vice-President

 

 

 

 

 

 

 

Professional Resource Member

 

 

 

Coach Approach for Organizers

 

 

 

 

Institute for Challenging Disorganization

Level I Certificates earned in Chronic Disorganization; ADD; Client Administration; Time Management; Mental Health; and Hoarding.

Level II Specialist Certificates earned in Chronic Disorganization and ADHD.

What’s your story?

I just finished Brene’ Brown’s Rising Strong.  In the book, she encourages her readers to think about “the story I’m making up” and explore other perspectives.  What does she mean by that?

Read the story about the total disconnect she had with her husband while taking a swim on a long-awaited family summer vacation.  I assure you, you will have an “ah-ha” moment before the story is through.

Acknowledging “the story I’m making up” can be a real communication life-saver.  How has “the story” manifested for me?  Here are a few examples:

Scenario #1:  A friend and I took a road trip together.  We’ve known each other for a long time and have a very sarcastic repertoire.  Basically, we flip each other sh&! all the time.  The day after our road trip I saw a meme on Facebook that said “The definition of bestie: someone who opens their mouth just to insult you.”   The story I made up was, “How funny is this?  This is the perfect description of our super-fun road trip yesterday. My friend will think this is so funny.  I have to send it to her right now!”  Well, the story my friend made up when she saw the iMessage two weeks later was “Cindy must hate me and think I am a horrible friend.”  It took her a full week to get the nerve up to send me an e-mail letting me know that she would try to be a better friend.  Same message, two completely different stories.  Had my friend called me and said: “the story I’m making up is that you think I’m a mean friend” could have been easily explained away.

Scenario #2: A couple of years ago a client poured her heart out to me in a text message.  She displayed a lot of vulnerability and raw emotion.  The text never came through to my phone.  However, at about the same time I was in Costco and texted my client asking if she wanted me to pick up some of her favorite pencils.  Unfortunately, my response to her vulnerable text was “I’m in Costco, want me to grab some pencils?”  She never replied to my text.  The story she made up was “Cindy is ignoring my painful text because I crossed the line of professional boundaries.  I wonder how this is going to change our relationship.”  My story was “Well, I guess she doesn’t need any pencils.”  Same texting miscommunication, two completely different stories.  Had my client called and asked about my strange response to her text, she would have saved herself a week of concern about our potentially-damaged relationship.

Scenario #3:  I managed the Northwest Harvest food drive for my department when I worked at Macy’s.  I was passionate about giving back to the community and loved this part of my job.  One year it looked like we were going to fall a little short of our goal.  I was discussing the situation with one of the senior managers and he said: “just put me down for whatever we are short.”  I felt he had already given plenty so my response was “You’ve already given so much, why don’t you let someone else pick up the slack?”  To that, he curtly responded “Don’t tell me what to do with my money. If I want to give more, I will give more.”  Because I very much respected this person, I was crushed.  My story was “I failed to rally the troops enough and this very generous person is having to pick up the pieces as a result of my failure.” His story was “We’re close, I’m okay giving a little more. Why is she questioning how much I want to give?”  If I’d had my wits about me I could have simply said “Wow.  I didn’t expect that strong of a response.  Where is that coming from?”

Can you see similarities to your experiences in these stories?  What’s your story?  What’s their story? What story can you create together with thoughtful and vulnerable conversations?

Cindy Jobs, COC, ACC

Looking for more information?

Click here for 15-minute organizing tips.

 

 

 

www.organizetosimplify.com

 

 

 

National Association of Productivity & Organizing Professionals, Seattle Chapter Vice-President

 

 

 

 

 

 

 

Professional Resource Member

 

 

 

Coach Approach for Organizers

 

 

 

 

Institute for Challenging Disorganization

Level I Certificates earned in Chronic Disorganization; ADD; Client Administration; Time Management; Mental Health; and Hoarding.

Level II Specialist Certificates earned in Chronic Disorganization and ADHD.

Labels: Helpful or Harmful?

I recently read a great book called “The Organizing Sourcebook” by Kathy Waddill.  As an organizer, the entire book fascinated me, but Chapter #5 drilled home the point on how labeling can give us direction, but it can also hold us back.

Even before reading the book I was a big fan of labeling things.  My P-touch labeler is always close at hand and there are lots and lots of labeled containers in my home and office.  Labeling keeps things clear. Labeling provides order. Labeling creates a vision based on experiences.

But I never thought about the drawbacks of labeling until I processed the information in Kathy Waddill’s book.  How is assigning a label to something standing in our way, not only in the organizing process but life in general?

Paraphrased below are a couple of her examples:

Do you prefer to use the normally-unused dining room as your home office, but are handicapped because you can’t bring yourself to put a filing cabinet in it?  Well, change the label on that room to home office, position a visually-appealing file cabinet and move on.  You will still be able to use it during infrequent dinner parties, but you will use it every day as your convenient home office.

As an empty-nester, are you struggling to reclassify your children’s room into areas you would truly use, like craft room or home gym?  If so, change the label and start enjoying the rooms in support of your current lifestyle.   Invest in a comfortable sofa or wall bed for the occasional overnight visitor and start using the room in the way that supports your lifestyle today.

These examples got me thinking about how using labels can be detrimental to a happy and healthy life.  For example:

Because we have a “favorite restaurant,” does that hold us back from trying new cuisines?

Does our “favorite exercise class” keep us from trying the new Nia fitness trend?

If you think you have a “nosey neighbor,” would you view them differently if they were your Neighborhood Watch captain?

If you could change your mindset around an “anxious” emotion to embracing  “eager” instead, in what way would that change how you feel?

Labeling. Whether it’s helpful or harmful is entirely up to us.

Cindy Jobs, COC, ACC

Looking for more information?

Click here for 15-minute organizing tips.

 

 

 

www.organizetosimplify.com

 

 

 

National Association of Productivity & Organizing Professionals, Seattle Chapter Vice-President

 

 

 

 

 

 

 

Professional Resource Member

 

 

 

Coach Approach for Organizers

 

 

 

 

Institute for Challenging Disorganization

Level I Certificates earned in Chronic Disorganization; ADD; Client Administration; Time Management; Mental Health; and Hoarding.

Level II Specialist Certificates earned in Chronic Disorganization and ADHD.