Monthly Archives: May 2014

How to adjust when schedules blow up!

ImageMost of us schedule our days to within an inch of our lives.  We feel the need to fill every single minute with something . . . work, sports, doctor’s appointments, shopping, home maintenance, socializing.  You name it, we put it on our calendars and it becomes concrete.  Heaven forbid something should happen to mess up our carefully choreographed day.  But, sometimes things just happen.  Why?  How do you handle it?  What do you do to make this newly-found time as productive as possible?

1.  Reschedule the activity.  If you felt it was important enough to put it on your calendar in the first place, it probably needs to be rescheduled.  Don’t let those doctor appointments or home maintenance chores just fall through the cracks.

2.  Analyze why the schedule change happened in the first place.  Here are some common reasons our schedules fall apart:

  • We forgot to confirm the appointment.
  • We double-booked.
  • We under-scheduled the previous appointment and ran long.
  • We didn’t account for meeting prep or commute time.

It’s important to identify the WHY behind needing to reschedule so, hopefully, we don’t find ourselves in the same position again.

3.  Make this newly-found free time productive. Here are some suggestions:

  • De-clutter your e-mail, including “unsubscribing” from all that junk that clogs our e-mail boxes.
  • Update your address book and e-mail contact list.  This will save tons of time in the long run when you aren’t searching through addresses for people that are no longer part of your work or social circle.
  • If you are at home, organize a drawer or two.  It will significantly decrease your stress level.
  • If you are at the office, get your filing done and clean off your desk.  This will give you a clean slate to get back on track for your next meeting or project.
  • If you can spare the time, give a friend or family member a call.  They will enjoy knowing you are thinking about them and will give you a much-needed distraction from your frustration.
  • Write a blog post about what to do when schedules blow up.  I found it liberating.

I learned my lesson.  What processes are you going to put in place so you don’t have to learn it the hard way too?

Cindy Jobs

www.organizetosimplify.com

Proud member of:

Member Color - WebNational Association of Professional Organizers (NAPO), Seattle Area Chapter President

ICD_LogoTag_Horz_72 websiteInstitute for Challenging Disorganization (ICD)

Summer Driving Checklist

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Memorial Day is the official kick-off of the summer driving season.  Whether you are taking a long road trip to visit family and friends or just taking a quick trip to the beach or mountains, you will want to make sure your car is in tip-top shape and stocked with essentials.  Nothing takes the shine off a fun road trip more than waiting for a rescue or tow vehicle to arrive, especially if you don’t have a good stock of snacks and games to pass the time.

I have to admit, I come from a car vacation family.  My father lived by the adage “an ounce of prevention is worth a pound of cure.”  He took the car to our family mechanic on a regular basis, but always before we headed off on any car vacation.  Thankfully, we had very few breakdowns, but that’s because he took a few simple precautions.

Here’s a simple checklist to get you started:

  1. Make sure your car is in good condition by taking it to a trusted mechanic.  Most mechanics have a multi-point checklist, but if not, ensure they perform at least the following services:
    1. Check the battery and plugs.
    2. Check the belts and coolant levels.
    3. Ensure your tires have plenty of tread and the appropriate tire pressure.
    4. Check the air filter to ensure maximum efficiency.
    5. Change the oil if it’s time.
    6. Check the wiper blades.
  2. Clean your car.
    1. Get rid of what you don’t need.  Summer road trips are much more enjoyable if you aren’t dealing with old food wrappers, outdated receipts, and hats and scarves from the winter season.
    2. Vacuum both the seats and floor thoroughly.
    3. Protect the interior with a good leather or vinyl protector.
    4. Wash and wax your car.  Be sure to check for and repair any scratches that may later result in rust or corrosion.
  3. Make sure your car is stocked with essentials.
    1. Vehicle manual in case of breakdown.
    2. Jumper cables, tire pressure gauge, flares, warning triangle, and security vest.
    3. First aid kit.
    4. Small tool kit.
    5. Flashlight (make sure batteries are strong).
    6. Extra windshield washer fluid, coolant, and a fire extinguisher.
    7. Cell phone charger.
    8. Pencil and notebook for games or just taking notes along your trip.
    9. Snacks.  Make sure the snacks won’t melt if the car gets warm.
    10. Water.  Have enough water for however long you will be in the car on that particular day.  Due to potential health risks if the plastic gets warm, you don’t want to store disposable water bottles in your car for extended periods of time.

If you take care of your car and do some careful planning, your summer road trip will be safe and full of fond memories.  Go enjoy some summer fun!

For more great advice from AAA:

http://exchange.aaa.com/wp-content/uploads/2012/07/AAA-What-To-Do-When-Your-Vehicle-Breaks-Down.pdf

Cindy Jobs

www.organizetosimplify.com

Proud member of:

Member Color - WebNational Association of Professional Organizers (NAPO), Seattle Area Chapter President

ICD_LogoTag_Horz_72 websiteInstitute for Challenging Disorganization (ICD)